Module 1


GSSD Student Services Vision

———GSSD Inclusive Education Vision
  • What is inclusion? Click HERE to see a video describing inclusion.
  • Is inclusion beneficial? Click HERE to see a video describing the benefits of inclusion for all.
  • Complete Module 1: Question 1 in Workbook


Day to Day Operations

——Please click on the GSSD Website  link and the ‘Calendar‘ tab to view the current school year calendar.  Please note that we operate on a 6 day cycle.

What days do I work?
  • Please review the Educational Assistant calendars:

Educational Assistant 2014-2015 Calendar

Educational Assistant 2014-2015 Calendar  – Days 1, 3 & 5

Educational Assistant 2014-2015 Calendar – Days 2, 4 & 6


—Timesheets, Supervision & Sick Days
——Union specific information can be found in the GSSD CUPE 4784 Agreement located under the Human Resources tab on the GSSD website.   CUPE employees should famliarize themselves with this document.

  • Indicate total hours worked each month
  • Need to be completed on a monthly basis – typically the school secretary will ask you to complete and sign your timesheet each month. Click here to access the EA Flex Hrs Timesheet.  Unionized employees use the time sheet with job code 600 and non-unionized use job code 840.
—What should you do if you are sick?

  • Please ask your principal and SST for school-specific protocols regarding coverage if you are ill or require a leave from your EA duties & responsibilities.
  • The Request for Leave Form 415-2 can be found on the GSSD website in the Forms section.
——Noon Hour Supervision and Extra-Cur Form  – for further information regarding this, please speak to your principal.
What happens if I get injured at work?
First & foremost access medical assistance if needed.  As soon as possible, inform your principal of the incident.

Following this discussion, please complete the Employee Accident/Injury Report Form 513-7 found in the Forms Manual on the GSSD website. 


School Emergency Procedures—

A)  Student Emergencies
  • Asthma, Allergies, Seizures, Bee Stings, Nose Bleeds, Diabetic Shock etc.
  • Please ensure that you discuss with the school principal the school-specific procedures for addressing student emergencies.
  • Most schools also have posters discussing the emergency needs of students with asthma, allergies, seizures and diabetes. Take time to read these posters and ensure that you would know what the emergent signs of distress are and the protocols for responding to the emergency.
—B)  Fire & Evacuation Procedures

  • Each school will have fire and emergency evacuation procedures.
  • Your school will prepare for a fire or other emergency procedure with drills which occur about ten times per year.
  • As each procedure is school specific, please speak to your principal to learn the evacuation procedures for your school. In addition to learning where your class is expected to go, ensure that you also learn procedures for the gym, library, and any other room in the school.
  • It is also important to ask for specific directions if you work with an individual who is sensitive to loud noises (some students will flee or become agitated and aggressive when exposed to loud noises), or for a student with mobility challenges. As a TEAM, ensure that you have a procedure that enables everyone to be safe at school.
—C)  Lock Down Procedures
  • Each school will have a school specific lock-down procedure based on AP 165 Appendix – Safe Schools.  Please review this AP located under Manuals, and then the AP Manual tab on the GSSD website.


Maltreatment, Vulnerability & Duty to Report

  • —Students with disabilities are vulnerable to abuse and neglect
  • As an adult, you are a mandatory reporter
  • You must report suspected neglect or abuse following the  Provincial Child Abuse Protocol 2006.  Please discuss this protocol with your school principal.
  • If you have further questions, the school counsellor is another excellent resource
  • Maltreatment includes neglect, physical abuse, mental injury, or sexual abuse


Maintaining Confidentiality

—It is very important to maintain student confidentiality at school. One should NEVER discuss a student with anyone except those directly involved with the student (classroom teacher of student, school principal, student support teacher, student services coordinator, professional service providers).
—Should a discussion need to occur regarding a student, ENSURE that the following occurs:
  • It occurs in a private area where others cannot hear what is being discussed
  • Discussions should NEVER take place in public places such as grocery stores, sports arenas, bowling alleys, swimming pools, churches, restaurants, social media sites such as Facebook., email, or a cell phone
  • Never discuss information about one student with the parents of another student
  • Do not create personal files on a student or family
  • If you have been directed to keep notes on the student, please ask where they should be kept to maintain confidentiality

If a parent has a question or complaint, always direct them to the classroom teacher.

—To maintain ethics, practice the following:
  • Maintain your own wellness, composure, and emotional stability while working with students
  • Always present yourself as a positive role mode for students and represent GSSD in a positive and professional manner
  • Understand the value of a team approach to the delivery of instructional services
  • Always follow the directions of your professional supervisor
  • Provide accurate information about students to those who need the information
  • If you have concerns about a staff member; discuss those concerns directly with that person. Remember to follow the chain of command (colleague then school principal).
  • Discuss a student’s progress or educational program only with the teachers or staff who are responsible for that student’s instruction
  • Respect the legal and human rights of children & youth
  • Respect parental rights
  • Participate in continuing staff development and self-improvement
  • Know and follow school policies and procedures
  • Arrive promptly and follow the daily schedule
  • Dress appropriately following the GSSD Dress Code – AP 419 in the AP Manual
  • Manage time efficiently during the work day
  • Model the teaching and behavioural management techniques demonstrated by the teacher

 This completes Module 1 of our TEAM Orientation Package.  Please ensure that you have completed Module 1 in Workbook.