Collection & Facilities
Step 1: Map Your Collection
Destiny’s Collection Statistics Summary Report
A sample tool to analyze sections: Collection Management
Step 2: Prepare the Budget
Budget – Have a plan!
Scenarios of the “no plan” library:
A budget plan ensures:
Establish Budget Categories:
40% Independent Reading (fiction and nonfiction)
20% Curriculum support (fiction and nonfiction)
10% Focus area for school goals or professional materials
10% Multimedia, Databases, and Online Subscriptions
10% Library supplies
Consider Student Body Composition:
Example from Hoffman School, K – 4 (124 students)
K – 2: 79 students 64% of population
Gr. 3 – 4: 45 students 36% of population
Step 3: Refer to Selection Policy
Learning Resources Evaluation Guidelines http://www.publications.gov.sk.ca/details.cfm?p=33318
Step 4: Acquire Materials
II Reviewing journals
Access the following in the online databases.
B. School librarian
D. School Library Journal
E. Publisher’s Weekly
G. Horn Book
H. School Libraries in Canada (index only)
I. Quill and Quire – not available through the online databases
Quill & Quire is the magazine of the Canadian book trade. The print edition, published 10 times per year (monthly except for joint January/February and July/August issues), includes author profiles, news about upcoming books and developments in the Canadian industry, and reviews of new adult and children’s titles. The magazine reviews around 400 new titles each year, offering the most comprehensive look at Canadian-authored books in the country. (Thanks Cathy L. for the recommendation.)
Use Novelist … if you like this, try this
A. Book & Brier
D. Indigo/Chapters Use Chapters’ lists for example: For kids who love…
Step 5: Have a Plan for Maintenance and DeSelection (Weeding)
Collection maintenance involves examining the materials in the collection to determine whether items should be repaired, replaced, or removed. The overall purpose of the library’s collection is to provide works of literary merit, adhere to curricula, and feature works that have informational value. Whether examining the copyright dates on the print collection or editing broken links on the school library Web site, maintenance is an essential aspect of collection development.
Dickson’s article Crying Over Spilled Milk (Dickinson, G., Library Media Connection 23(7), 2005, p. 24-26) details strategies to streamline the weeding process.
Deselecting materials is as important as selecting materials. It is the practice of discarding excess copies, rarely used items, and materials no longer in use. With renewed curricula and limited space for expansion, weeding is essential.
The following list outlines the importance of weeding:
Lamb, A., & Johnson, L. Collection Maintenance & Weeding .eduScapes: A Site for Life-long Learners. Retrieved August 9, 2010, from http://eduscapes.com.
Physical Condition – Should it be repaired, replaced, or tossed?
Qualitative Worth – Does the collection have additional titles on the topic? Is the information negative, harmful, or subjective?
Quantitative Value – Are multiple copies needed or could the copy in the worst shape be removed? Is the item relevant to the intended curricular outcomes?
Interest – What was the last date of circulation? Weed if 3 years with no circulation + 10 years old. Is the item out of style or reflective of an outdated fad?
The MUSTIE Method means materials should be discarded if
M = Misleading
U = Ugly
S = Superseded by newer editions or better books
T = Trivial, Irrelevant to patron interests
E = Easily obtained Elsewhere through interlibrary loan.