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Collection Development

Collection & Facilities

Step 1:  Map Your Collection
 Destiny’s Collection Statistics Summary Report

A sample tool to analyze sections:    Collection Management


Step 2:  Prepare the Budget
Budget – Have a plan!
Scenarios of the “no plan” library:
  1. Teacher A comes in with a $13 000 request from one publisher
  2. Teacher B requests an expensive, but not really relevant resource.
  3. Your money is spent by December, but there are still needs.


A budget plan ensures: 

  • Accountability
  • Fairness/equality in collection development
  • Mechanism to secure budget dollars

Keeping Track

Establish Budget Categories:
40% Independent Reading (fiction and nonfiction)
20% Curriculum support  (fiction and nonfiction)
5% Replacement
10% Focus area for school goals or professional materials
10% Multimedia, Databases, and Online Subscriptions
5% Periodicals
10% Library supplies
Consider Student Body Composition:
Example from Hoffman School, K – 4 (124 students) 
K – 2:       79 students         64% of population
Gr. 3 – 4: 45 students         36% of population
Step 3:  Refer to Selection Policy
Learning Resources Evaluation Guidelines

Key pages:

  • page 10 Guiding Principles
  • page 16 Challenges Regarding Learning Resources
  • page 20 Appendix A — resource lists, page 21 provision of library services
  • page 25 FNMI Terminology
  • page 28, 29  Challenge Form and Advisory committee
Appendix C_Connections Document.pdf
(Connections, Ministry of Education, 2008.)
  • Relevance to the curriculum
  • Age appropriateness for intended audience
  • Quality and durability of format
  • Accuracy and currency of information
  • Credibility, reputation, and signficance of author, producer, publisher
  • Artistic/literary quality
  • Freedom from bias and stereotypes
  • Accurate portrayals of Indian, Metis and Inuit peoples

Step 4:  Acquire Materials

I Ministry of Education Curriculum Site

II Reviewing journals

A. Canadian Materials

 Access the following in the online databases.

 B. School librarian

C. Teacher-librarian

 D. School Library Journal

 E. Publisher’s Weekly

 F. Booklist

 G. Horn Book

 H. School Libraries in Canada (index only)

I. Quill and Quire – not available through the online databases

Quill & Quire is the magazine of the Canadian book trade. The print edition, published 10 times per year (monthly except for joint January/February and July/August issues), includes author profiles, news about upcoming books and developments in the Canadian industry, and reviews of new adult and children’s titles. The magazine reviews around 400 new titles each year, offering the most comprehensive look at Canadian-authored books in the country.​   (Thanks Cathy L. for the recommendation.)

III  Novelist and Novelist K-8

Use Novelist … if you like this, try this

IV Websites

 A. Book & Brier

 B. McNally Robinson

 C. United Library

D. Indigo/Chapters Use Chapters’ lists for example: For kids who love…

 E. Amazon

F. Titlewave


Step 5: Have a Plan for Maintenance and DeSelection (Weeding)

Collection maintenance involves examining the materials in the collection to determine whether items should be repaired, replaced, or removed. The overall purpose of the library’s collection is to provide works of literary merit, adhere to curricula, and feature works that have informational value. Whether examining the copyright dates on the print collection or editing broken links on the school library Web site, maintenance is an essential aspect of collection development.

Dickson’s article Crying Over Spilled Milk (Dickinson, G., Library Media Connection 23(7), 2005, p. 24-26) details strategies to streamline the weeding process.

Deselecting materials is as important as selecting materials. It is the practice of discarding excess copies, rarely used items, and materials no longer in use. With renewed curricula and limited space for expansion, weeding is essential.
The following list outlines the importance of weeding:
  • Saves Space
  • Makes Room For Items To Breathe On The Shelf
  • Improves Access And Visibility
  • Removes Inferior Materials
  • Prevent Reading Of Inaccurate Information, Outdated Viewpoints
  • Makes Collection Development Worthwhile
  • Allows Quality Resources To Be Easily Located
Lamb, A., & Johnson, L. Collection Maintenance & Weeding .eduScapes: A Site for Life-long Learners. Retrieved August 9, 2010, from
Weeding Criteria
Physical Condition – Should it be repaired, replaced, or tossed?
Qualitative Worth – Does the collection have additional titles on the topic? Is the information negative, harmful, or subjective?
Quantitative Value – Are multiple copies needed or could the copy in the worst shape be removed? Is the item relevant to the intended curricular outcomes?
Interest – What was the last date of circulation? Weed if 3 years with no circulation + 10 years old. Is the item out of style or reflective of an outdated fad?

De-Selection Methods

The MUSTIE Method means materials should be discarded if

M = Misleading

U = Ugly

S = Superseded by newer editions or better books

T = Trivial, Irrelevant to patron interests

E = Easily obtained Elsewhere through interlibrary loan.

THE C-U-DO-IT!  Method follows these criteria:

C = Curriculum fit

U = Use

D = Damage

O = Outdated information

I = Interest levels/Reading levels

T = Too many copies

For fun:   Guide To Reviewing Books

                  Advice for Reluctant Weeders – rightsizing, planned abandonment

Material Not To Weed 
There are resources that should not be weeded. The materials, however, can be moved out of general circulation.

  • Primary sources and/or local history that may be difficult to replace
  • Out of print award winning material
  • Locally published titles
  • Rare items that still have curricula relevance or student interest
  • Material listed in Ministry of Education’s Core Learning Resources

Special Considerations for Weeding Equipment

School divisions may be special discarding procedures for equipment, such as taking the item off a school inventory list or sending it out for sale. In addition, there may be special paperwork for removal from inventory. Maintain records on equipment repairs as to justify removal and new purchases. These records should include who, where, when, why, and the cost. Always weigh the cost of repairs versus cost of replacement.

It’s not the books we want back, it’s the readers.

A NOTE ABOUT OVERDUES:  (tongue in cheek) Dont Overdo Worrying About Overdues_Bacon.pdfDont Overdo Worrying About Overdues_Bacon.pdf